Adding a table of contents (TOC) to a long Word document is easy, thanks to the user interface options in the Ribbon versions. But there's more to the feature than you might realize. The TOC is actually built from a field you can manually alter. In fact, doing so is the only way to apply some of the feature's more advanced options. In this article, I'll show you two such features: We'll omit page numbers from individual levels and generate a partial TOC.
- How To Make Table Of Contents In Google Docs
- How To Make Table Of Contents In Work For Mac 2018 Collections
I'm using Word 2013 with Windows 7 but you can easily apply these instructions to all of Word's ribbon versions. You can work with any simple document or download the demonstration .docx file.
Theres another way to fix it, you goto References, Table of contents, Select the image, then Click Add Text->Do Not Show in table of contents. The above solution did not work for me. By Mike February 8, 2018 at 11:14 pm.
- Formatting the table of contents. Once you insert the table of contents, you can decide which text styles to use for it. Make sure the table is selected and that you can see Table of Contents in the right sidebar. If your sidebar is closed, click Format on the top right to open it. Here you can check and uncheck the styles that you want to use.
- Nov 26, 2017 How to Create Table of Contents in Microsoft Word 2016: This is a tutorial on how to add a table of contents in Word 2016 SUBSCRIBE HERE.
- For more detailed ways of updating the table of contents, or to create a table of contents, use the Edit in Word command to open the document in your desktop version of Word (Windows or Mac). When you’re done and you save the document, you'll be able to keep the table of contents up to date in Word Online.
Preparation
This article assumes that you're familiar with Word's TOC feature and fields. If you're not, you might want to read How to insert a table of contents into a Word document before you continue with this article—but doing so isn't strictly necessary to follow this article.
There are no instructions for Word 2003 in this article. If you'd like to learn more about generating a TOC using Word 2003, please review the following articles at Microsoft.com: Facebook page manager free download for mobile.
About Word's TOC field
Best antispyware for mac 2018. In a nutshell, fields are dynamic placeholders. More specifically, a field is a set of instructions that perform an action automatically. You probably use them often without realizing it. For instance, when you insert a page number into a document's header, you're inserting a field. As Word evolves and offers more feature via the interface, fields are less visible, but you're still using them.
Word's Ribbon-based interface does such a good job of walking users through the process of generating a TOC, most don't realize that the resulting TOC is actually a field. And more options are available if you know how to modify the underlying field. You may never need these features, but it's good to know they're available just in case. Free pdf reader for mac el capitan.
Before we continue with the actual TOC technique, let's examine a TOC field. Figure A shows a typical TOC. On the surface; it appears to be ordinary text—but there's more than meets the eye. To expose the field that controls the TOC, click inside the TOC and press [Alt]+[F9.] Figure B shows the TOC's field and switches.
Figure A
You can't see the TOC's underlying field.
Figure B
Press [Alt]+[F9] to see the TOC field's switches.
The field tells you everything you need to know. TOC is the identifier, the table of contents field. Everything else is a switch with arguments:
- o '1-3' is the default level argument and tells Word to include Heading 1, Heading 2, and Heading 3 in the TOC.
- h is the hyperlink switch that turns each entry into a hyperlink to the associated section. If you delete this switch, only the page numbers are hyperlinked.
- z hides tab leaders and page numbers in Web Layout view because they're irrelevant in the web environment.
- t 'TOC Summary, 4' adds a style other than the built-in heading styles to the TOC. In this case, the TOC includes a custom style named TOC Summary as the fourth level.
If you know how to interpret the switches, you can quickly discern that this TOC has four levels. The first three use the built-in heading styles and a fourth is based on a custom style to generate hyperlinked entries. The first three switches are defaults; t was added to display annotations for the third-level entries. To learn how to annotate an entry, read Use a custom style to annotate a Word table of contents.
For a complete list of TOC switches, read Field codes: TOC (Table of Contents) field.
Omit page numbers
The annotations shown in Figure A are the result of applying a custom style to the TOC's fourth level. When annotating a section, you probably won't want to include the (default) page number and you can't turn them off using a dialog interface option. 2018 how to use mac for quickbooks server.
When generating the TOC, you can uncheck the Display Page Numbers option, shown in Figure C to disable all page numbering. Doing so adds the n switch to the field code. For example, if we had done this in our example, the field code would be { TOC o '1-3' n h z t 'TOC Summary,4' }. The resulting TOC would have no page numbers.
Figure C
Disable page numbering in the TOC.
What you can't do via the interface is disable page numbering for a specific level — it's an all-or-nothing setting. Fortunately, you can manually alter the field code to disable page numbering for a specific level by specifying the level in an x-z format where x is the first level and z is the last. To disable page numbering for the annotation level (the fourth level), add 4-4 to the switch, as shown in Figure D.
Figure D
Manually specify a level to disable page numbering for that level.
After altering the field, press [Alt]+[F9]. Then, right-click and choose Update Field. In the resulting dialog, choose Update Entire Table and click OK to generate the new TOC, shown in Figure E.
Figure E
Remove page numbers for a specific level.
Add a partial TOC
You might want to include a partial TOC for specific sections. Sketchup 2018 crack for mac. For this, you'll use the b switch and a bookmark. First, select the section in question. In the example document, we'll select the entire Quick Themes section:
- Quick Themes: Heading 1
- Theme Gallery: Heading 2
- Quick Styles: Heading 3
To create the bookmark, do the following:
- Select the entire section you want bookmarked. In this case, that's the three sections mentioned above.
- Click the Insert tab.
- Click Bookmark in the Links group.
- Enter a name, such as TOCsub1 (Figure F).
- Click Add.
Figure F
Enter a name for your bookmark.
Now, generate the partial TOC as follows:
- Position the cursor where you want to display the TOC.
- Press [Ctrl]+[F9] and Word will insert a pair of code brackets.
- Between the brackets type TOC b TOCsub1 o '1-3' (Figure G).
- With the entire field code selected, press [Alt]+[F9] to display the field code.
- If the TOC isn't visible, right-click the (seemingly blank) spot and choose Update Field to see the TOC shown in Figure H.
Figure G
Type this text inside the brackets.
Figure H
Generate a partial TOC.
TOC codes add flexible solutions
Once you're beyond basics, you can use field code switches to add more advanced TOC features. There's almost nothing you can't accomplish with the right switch and a bit of creative strategy.
Send me your question about Office
I answer readers' questions when I can, but there's no guarantee. When contacting me, be as specific as possible. For example, 'Please troubleshoot my workbook and fix what's wrong' probably won't get a response, but 'Can you tell me why this formula isn't returning the expected results?' might. Please mention the app and version you're using. Don't send files unless requested; initial requests for help that arrive with attached files will be deleted unread. I'm not reimbursed by TechRepublic for my time or expertise when helping readers, nor do I ask for a fee from readers I help. You can contact me at [email protected].
Also read.
Other TOC techniques?
How To Make Table Of Contents In Google Docs
https://classbrown942.weebly.com/blog/intuit-quickbooks-2018-premier-2018-for-mac. What customization tricks have you accomplished by tweaking Word's TOC field? How about other fields? Share your tips with fellow TechRepublic members.
Microsoft Weekly Newsletter
Be your company's Microsoft insider with the help of these Windows and Office tutorials and our experts' analyses of Microsoft's enterprise products. Delivered Mondays and Wednesdays Vestax spin dj controller with algoriddim djay software.
How To Make Table Of Contents In Work For Mac 2018 Collections
Sign up today Sign up todayHere's an easy way to create a TOC:
- Apply built-in style Heading 1 to all the main titles in your text (select the complete title and then choose the style).
- Apply built-in style Heading 2 to the second level of titles in your text.
- Continue as needed with Heading 3 etc.
- Access Format > Style, locate style Heading 1, modify it to add a checkmark in 'Automatically update.' This lets you change the style's definition as you modify a title to suit your preferences. For instance, if you change the indents or font or point size of a title with Heading 1 style, all titles of that level will also changes as the style is 'redefined by example.'
- Repeat for other levels of titles.
- Once you've defined, say, three levels of titles (Headings 1 to 3), insert the Table of Contents. By default, the TOC will be created using the text from those three levels, but you can specify more levels or less levels.
- The texts with Heading 1 will appear in the TOC and Word will apply to them another built-in style called TOC 1. Likewise for Heading 2 and TOC 2, etc.
- By default, the TOC styles already have the 'Automatically update' feature enabled. Thus, all you need to do is select a TOC entry (clicking on the left margin will be easier) and modify the way it looks. All similar entries in the TOC will change accordingly.
So try the above sequence. Please ask anything you cannot follow.